Purpose:
The below form will be printed and completed for every Scheduling Coordinator, beginning at application. Once completed it will be signed and placed in employee file.
Process:
Prior to Offer | |
| Task | Completed |
Application for Employment has been completed OR resume has been received | Initials: ______________ |
Prior to Orientation (Completed by Administrator or Office Manager) | |
Task | Completed |
Send onboarding paperwork via PayChex | Initials: ______________ |
Employee Completes “Onboarding” Through PayChex | Initials: ______________ |
| Review and finish employee “Onboarding” in PayChex | Initials: ______________ |
| Enter Documents Required for I9 Submission | Initials: ______________ |
Initiate DHS (MN) / BID (WI) State Background Check
| Initials: ______________ |
Inform employee that he/she will receive an email from IDEMIA/ IdentoGO to schedule a fingerprint and photograph appointment.
| Initials: ______________ |
Inform employee that he/she will receive an email from DHS to complete the consent and disclosure. *
| Initials: ______________ |
DHS (MN) / BID (WI) State Background Check Results Returned with a "Cleared" status
| Initials: ______________ |
Driver's License is Current and Validated.
| Initials: ______________ |
Proof of Auto Insurance current and validated.
| Initials: ______________ |
| Request IT Access for all Systems | Initials: ______________ |
| Request Key / Fobs | Initials: ______________ |
| Send New Hire Announcement | Initials: ______________ |
| Create Onboarding Calendar | Initials: ______________ |
| Coordinate Start Date and Send “Welcome Email” including Onboarding Calendar | Initials: ______________ |
| Setup employee with LMS access | Initials: ______________ |
| Setup Workstation (include welcome gift, i.e. flowers, card, Recover Care swag) | Initials: ______________ |
Following First Day | |
| Task | Completed |
TB Test Completed
| Initials: ______________ |
Completed Paperwork Confirmed Complete (signed by RN and employee)
| Initials: ______________ |
| Scan all Paperwork into Employee File | Initials: ______________ |
| Update Match Criteria in ClearCare | Initials: ______________ |
| Verify Completion of LMS Required Training | Initials: ______________ |
| Enter Expiring Documents into ClearCare: HHA Expiring Documents - Entry in ClearCare | Initials: ______________ |
Signature below indicates that all orientation items have been completed. Form to be uploaded to employee record following Administrator approval.
Administrator Signature ____________________________________ Date: _____________
