HHA Expiring Documents - Entry in ClearCare

Purpose: 

To track ongoing employee requirements and ensure ability to pull reports and identify upcoming expiration dates.


Measurement:


Process:

  1. Access ClearCare expriring documents through employee profile in ClearCare
  2. use the below grid to enter, and update expiring dates accordingly

Check

Requirement

Expiration Date


I-9 information submitted

Within 72 hours of hire date


Required 

By Hire Date


Employee Welcome Letter sent

Immediately following offer acceptance


Classroom Orientation Scheduled and Communicated

Included in Offer Letter and sent to Orientation lead


TB Risk, Screening Complete

Orientation day


1st Step TST Complete

Hire Date


1st Step TST Read and documented

48-72 hours from administration


2nd Step TST Complete

21 from Last Day of Orientation


2nd Step TST Read and documented

48-72 hours from administration


Classroom Orientation Complete

Hire Date


Required Competencies Validated

Hire Date


Passed written exam

Hire Date


Required LMS learning complete

Hire Date


Driver’s License current and validated

Hire Date


Auto Insurance current and validated

Hire Date


30 Day New Hire Delegated Task Supervision

30 Days from Hire Date


2 Year Delegated Task Supervision 

2 Years from Hire Date


Annual LMS Education

12/31 of the year following hire date


CNA License (if applicable)

Expiration Date of CNA License on the Registry 


90 Day Review Scheduled

90 days from Hire Date


180 Day Review Scheduled

180 days from Hire Date


Annual Performance Evaluation

One year from hire date (update each year for the following year)