New Employee Personnel Requirements Tracking

Purpose: 

To ensure personnel compliance with state and federal employment law and Minnesota’s comprehensive licensure. To ensure all employees are appropriate to work with vulnerable adults.

Regulation: 144A.4797(3/4)

Policy: RC-A12, RC-P10, RC-P5, RC-P12

Measurement:

1. 100% of Employees have “Certifications and Credentials” dates entered for all required items

Process:

1. Upon completion of new employee orientation, Team Coordinator will enter all ongoing and expiring personnel requirements in ClearCare’s “Certification and Credentials” tracking in the employees ClearCare personnel record.
2. The Team Coordinator will enter expiring documents and requirements into ClearCare according to the below deadlines:

3. Requirement	Expiration Date	Alert Date
   2 Year Delegated Task Supervision (MN HHA Only)	2 Years from Hire Date	One month before expiration date
   2nd Step Mantoux Test	21 Days from Last Day of Orientation	One week before expiration date
   30 Day New Hire Delegated Task Supervision (MN HHA Only)	30 Days from Hire Date	One week before expiration date
   Annual MVR Report	One year from hire date (update each year for the following year)	One month before expiration date
   Annual Relias Education	12/31 of the year following hire date	One month before expiration date
   Annual TB Screening	One year from hire date (update each year for the following year)	One month before expiration date
   Car Insurance	Expiration Date on Insurance Card	One month before expiration date
   CNA License	Expiration Date of CNA License on the Registry	One month before expiration date
   Driver's License	Expiration Date on Driver's License	One month before expiration date
   New Hire Relias Education	Final day of employee orientation	N/A
   Nursing License MN	Expiration Date of Nursing License on Registry	One month before expiration date
   Nursing License WI	Expiration Date of Nursing License on Registry	One month before expiration date
   Performance Evaluation	One year from hire date (update each year for the following year)	One week before expiration date
   State Background Check Clearance	Final day of employee orientation	N/A